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Region IV, Chief Elected Officials Meeting Agenda

Region IV, Chief Elected Officials

Meeting Agenda

Virtual Meeting Via Zoom or Phone

To join meeting by phone, dial: (346) 248-7799, then enter Meeting ID: 865 2624 9673

To join meeting online via Zoom, go to: https://us02web.zoom.us/j/86526249673

Wednesday, June 10, 2020 at 10:00 a.m.

Mayor Ken Miyagishima— Chair

Trustee Carlos Arzabal—Vice Chair

I. Call to Order

II. Pledge of Allegiance

III. Welcome and Introductions

IV. Roll Call and Abstentions

V. **Public Comment (3-Minute Limit)

VI. Approval of Agenda (Items marked with an asterisk * are considered consent agenda

items as shown in the section below. These items are approved with the motion to

approve of the agenda unless a member requests that a specific item be removed for

its own action. There is no discussion on these items).

VII. Consent Agenda Items

a. *Motion to accept the minutes from the December 13, 2019 meeting

b. *Resolution 19 – 24 concurs with the Southwestern Area Workforce

Development Board to authorize the Administrative Entity to issue a Request

for Proposals for WIOA Adult & Dislocated Worker Services for the period of

July 1, 2020 through June 30, 2021, with an option to renew annually for a

maximum of three years

c. *Resolution 19 – 25 concurs with the Southwestern Area Workforce

Development Board to authorize the Administrative Entity to issue a Request

for Proposals for WIOA One-Stop Operator Services for the period of July 1,

2020 through June 30, 2021, with an option to renew annually for a maximum

of three years

d. *Resolution 19 – 26 concurs with the Southwestern Area Workforce

Development Board to authorize travel, meals, hotel and conference fees for

board members to attend the 2020 Texas Workforce Conference on December

2 – 4, 2020 in San Antonio, TX

e. *Resolution 19 – 27 concurs with the Southwestern Area Workforce

Development Board to ratify the Executive Committee’s resolution approving

an amendment to Contract No. PY19-WIOA-02 between Arbor E & T, LLC dba

ResCare Workforce Services and the Southwestern Area Workforce

Development Board for WIOA Adult & Dislocated Worker Services, and

authorizes the Board Chair or Vice Chair to sign the contract amendment

f. *Resolution 19 – 28 concurs with the Southwestern Area Workforce

Development Board to approve the Financial Policies Manual with policy

modifications based on recommendations from the US Department of Labor

g. *Resolution 19 – 29 concurs with the Southwestern Area Workforce

Development Board to approve modifications to the Follow-Up Services Policy

17 – 18 based on recommendations from the US Department of Labor

h. *Resolution 19 – 30 concurs with the Southwestern Area Workforce

Development Board to amend the PY19/FY20 Board Budget

i. *Resolution 19 – 31 concurs with the Southwestern Area Workforce

Development Board to approve an amendment to Contract No. PY19-WIOA-02

between ResCare Workforce Services and the Southwestern Area Workforce

Development Board for WIOA Adult & Dislocated Worker Services, and

authorizes the Board Chair of Vice Chair to sign the contract amendment

j. *Resolution 19 – 32 concurs with the Southwestern Area Workforce

Development Board to approve an amendment to Contract No. PY19-WIOA-05

between the South Central Council of Governments and the Southwestern Area

Workforce Development Board for WIOA Administrative Entity Services, and

authorizes the Board Chair or Vice Chair to sign the contract amendment

k. *Resolution 19 – 33 concurs with the Southwestern Area Workforce

Development Board to establish a Policy Committee and ad hoc Outreach

Committee of the Southwestern Area Workforce Development Board

l. *Resolution 19 – 34 concurs with the Southwestern Area Workforce

Development Board to approve the Board Chair’s committee appointments,

per SAWDB Bylaws

m. *Resolution 19 – 35 concurs with the Southwestern Area Workforce

Development Board to approve the amendment to the Electronic Files Content

& Records Retentions Management Policy, 17 – 19.1

n. *Resolution 19 – 36 concurs with the Southwestern Area Workforce

Development Board to authorize the SAWDB to cost share security guard

services for the New Mexico Workforce Connection Center in Las Cruces

VIII. Professional Development

a. Presentation on WIOA and COVID-19

IX. Discussion, Consideration and Possible Action Regarding

a. Resolution 19 – 37 accepts the Independent Auditor’s Report for the period of

July 1, 2018 through June 20, 2019

b. Resolution 19 – 38 approves a government to government contract agreement

between the Chief Elected Officials and the South Central Council of

Governments to provide fiscal agent services from July 1, 2020 to June 30, 2021,

and authorizes the CEO Chair or Vice Chair to sign the agreement.

c. Resolution 19 – 39 appoints members to the Southwestern Area Workforce

Development Board for terms beginning on July 1, 2020

d. Resolution 19 – 40 accepts the Local Area Designation Request to the New

Mexico Department of Workforce Solutions to retain the existing workforce

areas to align with the regional economic development area of District 5.

e. Resolution 19 – 41 approves a contract grant agreement with the New Mexico

Department of Workforce Solutions, Southwestern Area Workforce

Development Board, and the Chief Elected Officials to provide Workforce

Innovation and Opportunity Act services from July 1, 2020 through June 30,

2022, and authorizes the CEO Chair or Vice Chair to sign the agreement.

X. Reports and Information Items

a. One-Stop Operator Report

b. Administrative & Financial Reports

XI. Other

a. Member Input

XII. Public Comment (3-Minute Limit)

XIII. Next Meeting

a. Joint Meeting with the Southwestern Area Workforce Development Board

XIV. Adjournment

**Public comments can be emailed to angela1@sccog-nm.com before June 10, 2020 at 10:00 am. All public comments will be read at the meeting in the order received.

***Public comments may also be emailed during the meeting to angela1@sccog-nm.com. All public comments will be read at the meeting in the order received.



The Southwestern Area Workforce Development Board is an Equal Opportunity Employer and will make every effort to provide reasonable accommodations for people with disabilities who wish to attend a public meeting. Please provide notification at least 48 hours before the meeting by calling (575) 744-4857. Auxiliary aids and services are available upon request to individuals with disabilities. Relay New Mexico: 711 (Voice) or 1-800-659-8331 (TTY).

Funded by the U.S. Department of Labor.


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Equal Opportunity Employer/Program. Auxiliary aids and services are available upon request to individuals with disabilities.

Relay New Mexico: 711 (Voice) or 1-800-659-8331 (TTY) FUNDED BY THE U.S. DEPARTMENT OF LABOR

© 2020 by SCCOG.